PERSONNEL COMMITTEE
MINUTES OF THE MEETING
August 8th, 2005

Administration / Human Resources Office, Room #196
9:30 A.M.

Committee Members Present: Emmett Byrne, Phil Lindeman, Eldon Freese, Jeff Schinzing and Gerald Pardun.

Others Present: Candace Fitzgerald - County Administrator / Human Resources Director and Marcy Thalacker - Human Resources Generalist.

Chairman Gerald Pardun called the meeting to order.

Motion
Phil Lindeman motion, Emmett Byrne second to approve the June 21st, 2005 Open and Closed Session Minutes of the Meeting as printed. Motion carried.

Motion
Jeff Schinzing motion, Eldon Freese second to honor Candace's request to amend the agenda to take Item IV before III since Donna Gregory - Child Support Administrator would not be present at today's meeting and Jeff McIntyre - Health / Human Services Director and Karla Brunberg - Economic Support/W-2 Supervisor were already present. Motion carried.

Motion
Eldon Freese motion, Phil Lindeman second to approve Debra Chapman's reclassification from Economic Support Specialist/W-2 Worker (Entry) (Grade II, 18 Month Step) to the Economic Support Specialist/W-2 Worker (Grade V, Step Progression) effective August 16th, 2005. Discussion followed regarding the fact that she has now met the training and time requirement and her direct supervisor - Karla Brunberg and that agency's director - Jeff McIntyre are present in support of this reclassification under the guidelines previously established earlier this year by the Personnel Committee for reclassification of internal candidates. Motion carried.

Motion
Phil Lindeman motion, Emmett Byrne second to approve Jodi Dornburg's reclassification from Child Support Specialist (Entry) (Grade II, 18 Month Step) to the Child Support Specialist (Grade III, Step Progression) effective August 15th, 2005. Discussion followed noting that this position has on the job training given by Donna Gregory - Child Support Administrator and that her recommendation had been previously been approved at the last Finance Committee Meeting as applied to external candidates, and that Jodi has been in the entry level position for approximately 20 months at this time. Motion carried.

Motion
Phil Lindeman motion, Jeff Schinzing second to go into Closed Session at 9:55 A.M. pursuant to Wisconsin Statutes 19.85(1)(c) and (e) to discuss employee performance and compensation, bargaining negotiations. Roll Call Vote as follows:

Emmett Byrne Yes
Phil Lindeman Yes
Eldon Freese Yes
Gerry Pardun Yes
Jeff Schinzing Yes

The Committee reconvened to Open Session as announced at 11:00 A.M.

Motion
Phil Lindeman motion, Emmett Byrne second to approve Lynn Miller - Financial Manager's move from probationary to regular status along with a 3% salary increase effective August 1st, 2005. Motion carried.

Proposed 2006 Administration/Human Resources Office Budget Request
Candace provided a copy of the department's initial budget request for review which compared 2004, 2005 and proposed 2006 projections. Discussion followed noting that some of the line items are pending further input. This issue will be revisited at the Committee's next meeting.

Review of Non-Professional Union Economic Support Grievance
Candace stated that at a meeting including Ann Schaefer Lane - Local Union President, Jeff McIntyre and herself, the Union had been informed that the grievance was untimely and was, therefore, denied.

Tuition Reimbursement Policy
Candace reviewed the policy with the Committee. Discussion followed related to the policy language, current employees utilizing the program, the institution of a maximum reimbursement cap to the program, along with a proposed effective date of September 1st, 2005 thru review and approval at the upcoming August 18th, 2005 County Board Meeting.

Motion
Emmett Byrne moved to approve the Tuition Reimbursement Policy and present it to the County Board for their review and approval at their August, 2005 Meeting. Phil Lindeman second. Motion carried.

Jeff Schinzing was excused from the day's proceedings at 12:06 P.M. due to other time commitments.

Cellular Phone Policy
Candace also reviewed this policy with the Committee noting the Committee's suggestions and adjusting the policy to reflect that employees should safely park their vehicle to make and receive cellular phone calls.

Motion
Phil Lindeman moved to adopt the Cellular Phone Policy as discussed. Gerald Pardun second. This policy will also be presented at the August, 2005 County Board Meeting for their review and approval. The County will be looking into the possibility of one carrier to provide the necessary services and coverage. Motion carried.

Review Timeframe for 2006 Reclassification and New Position Requests
The Committee will meet on Tuesday, August 16th for this purpose. Discussion centered on budget constraints imposed by the state. Further discussion ensued concerning requests that were known to be currently supported by various committees within County government.
In light of these constraints, Chairman Gerry Pardun strongly opposed any new position requests, although he felt that strongly justified non-represented salary requests could be presented and considered at next week's meeting.

Motion
Eldon Freese motion, Phil Lindeman second to not consider any new position requests for the 2006 Budget Year. Discussion further supported the motion noting that Non-Represented Staff salary reclassification requests can come forward at next Tuesday's meeting.

Recruitment Update:
A. Health/Human Services Department - Home Care Nurse. Four out of the five applicants will be interviewed this Friday, August 12th, 2005.
B. Health/Human Services Department - Public Health Nurse / Public Health Educator - Tobacco Control Specialist. Public Recruitment is currently underway for this contracted position thru Friday, August 12th, 2005.
C. Medical Examiner's Office - Medical Examiner. Nine applications were received for this vacancy and are currently being reviewed.
D. Sheriff's Department - Dispatcher/Jailor. Gabriel Taggart successfully completed his pre-hire screening and began work for the County in this on-call position on July 1st, 2005.

The next Personnel Committee Meeting is scheduled for Tuesday, August 16th, 2005 commencing at 9:30 A.M.

Motion
Eldon Freese motion, Emmett Byrne second to adjourn the meeting at 1:10 P.M. Motion carried.

Respectfully submitted by
Emmett Byrne
Personnel Committee Secretary